Employee eID – professional digital ID for working life
A secure, legally valid eID for digital work tasks and signing on behalf of the company.
Safety
Using a personal eID at work creates gray areas. With Employee eID, the roles are clear; the employee acts on behalf of the company, without personal responsibility.
What is Employee eID?
Employee eID is a secure and professional digital ID. It allows the employee to act in their role as an employee – without using their private eID. This safeguards the integrity of employees and avoids the gray areas that arise when using a private eID.
Employee eID is used for, among other things:
- Reporting to, for example, NAV and Altinn
- Digital signing
- Secure login on PC
The company owns and manages the eID, and can easily deactivate it when the employee leaves.
Areas of use Employee eID
Reporting
Employee eIDs are often used for reporting to public services, even where employees usually use their private eID, such as in Altinn, NAV and the Norwegian Tax Administration's digital services.
Digital signing
With Employee eID, you can sign documents, agreements and tenders on behalf of the company. The signature represents the company, not the person.
Access control
Employee eID is compatible with Microsoft AD and increases security through S/MIME authentication and central management of access.
Encryption
One of the functions of the Employee eID is end-to-end encryption. The encryption used is RSA with an option for elliptic curves.
Home office
The employee eID can be used for a secure home office solution and set up by the IT department as a VPN connection.
One card for everything
The employee eID can be added to the access card's chip. In this way, physical and digital security are combined on one card and can be used for access control, login/authentication, digital signing and much more.
The public digitization strategy emphasizes:
“There is a need to be able to prove a connection between a person and a business in cases where the person signs on behalf of the business.”
Less risk, clear responsibility and great security
When employees use Employee eID at work, they act digitally on behalf of the company and in their work role, not as private individuals. This creates security and a clear division of responsibilities for all parties.
The use of a private BankID in a work context can lead to confusion about who is actually behind a digital signature. If a dispute arises about an agreement, it may be uncertain whether the signature commits the company – or the employee as a private individual.
With Employee eID, responsibility is clearly defined. The signature represents the company, not the individual, and removes all doubt about who is behind the action.
Should fraudsters gain access to a digital identity, the consequences can be severe. For private individuals, it could mean loss of money, and for businesses, it could give unauthorized access to internal systems and sensitive information.
Employee eID provides access to necessary public services, but not to private bank logins. This reduces the value of ID theft – making employees, your business and your assets safer.
Administration of eSeals
The eID Portal
As a customer, you get access to the eID portal, where you can easily create, manage and terminate Employee eID for your employees.
OVERVIEW
The portal provides a full overview of which employees have an eID, and the status of deliveries and invoices.
MANAGEMENT
With the eID Portal, administration becomes simple. You can order, cancel or renew your eID with a click. One or more administrators are given access to manage Employee eID for the company.
Become a reseller
The eID Portal makes it easy to become an eID dealer. As a retailer, you can manage the e-ID for as many customers as you want without losing track of it.
Ordering and delivery
1. Ordering
You order the Employee eID via our website or in the eID Portal. For the first order, a person with a role in the Brønnøysund register must sign the order.
2. Registration
You will receive an email with a link from Commfides where you register your personal information. You must have a Norwegian social security number or D-number in order to get Employee eID.
3. ID control & dispatch
You will receive a pick-up message from Commfides, which you take with you to any Post in store for an ID check, together with your national ID card or passport. Once the ID check has been approved, the Employee eID is sent out to your registered address.
All needs in one place
The needs for security, access and digital signing are often different from department to department. Fortunately, one and the same Employee eID can solve many of the challenges in the company .
Employee e-ID has functions for authentication, signing and encryption and can solve challenges related to:
- Access control via Active Directory
- Access control by placing the Employee eID on the access card
- Reporting on behalf of the company
- Digital signing
- Access to Helsenett
- Home office solution with VPN
Areas of use divided by department
Finance and purchasing
- Signing tenders and contracts
- Issuance of payslips
- Reporting to Altinn
- Reporting to the Norwegian Tax Administration, the Norwegian Financial Supervisory Authority etc.
HR and management
- Reporting of sick leave
- Reporting to Altinn
- Signing of agreements
- Secure printing
Administration
- Reporting to Altinn
- Access card
- Signing of new hires
- Login on PC
IT and development
- Access control AD
- VPN client
- Signing and encrypted email
- PKI enabling of platform
Frequently asked questions about Employee eID
An increasing number of public services from the state, county and municipality are wholly or partly online. An electronic ID confirms that you are who you say you are, and is currently required to access these services.
Commfides’ Employee eID is an electronic ID at the highest level of security and is issued in accordance with Norwegian public requirements and EU standards. An Employee eID has functions for digital signing, authentication (login) and encryption of information.
Employee e-ID is a personal e-ID owned by a company and which identifies the company and the employee. The digital ID is located in a chip on a plastic card. The employee can use it to log in to the PC or to public digital services. It can also be used to sign documents.
Technically, the Employee e-ID is a digital certificate, a data file that contains information and a confirmation of your and the company’s identity. The identification process, which includes checking passports and a callback procedure for the company, is important because it is the basis for this confirmation.
Identity theft is a growing societal problem. If fraudsters gain access to your digital identity, it can in the worst case lead to your bank account being emptied. And for a company, there can be major consequences if unauthorized persons gain access to internal systems.
If an employee uses a private BankID to log in in a work context, it makes both the person and the company vulnerable to fraudsters. Employee eID is safer for both the company and the employee.
An Employee eID from Commfides can be used to log in to public services, but not to log into the bank. ID theft thus becomes less attractive, and both your money and your company’s data are more secure.
The principle of not using a private e-ID in a work context is also enshrined in the legislation, specifically in section 19 of eForvaltningsforskriften. Among other things, it states that use of the employee’s eID requires special approval.
Medium-sized and large companies often have several departments with different needs in terms of security, access and digital signing. By adding an Employee e-ID to the access card, you can tailor both physical and digital access for employees in relation to their roles in the company.
With an Employee eID, the employee can be identified with a connection to the company and log in to over 1,500 public services. Employees will also be able to use their eID to log in to services as a private individual, such as Altinn and NAV.
The eID Portal is a free and user-friendly tool for companies that use the Employee eID. It provides a complete overview of which people have an Employee eID in the company and makes ordering, renewal and administration easy.
In the eID Portal, the company can order Employee eID and enterprise certificates/eSeals as required and keep track of its certificates. The portal also shows the status of deliveries and invoices, and gives access to revoke or renew certificates.
